PP - Independent Salary Scale: Pay dependent upon qualifications and experience: 

(£23,957.00 - £26,524.00 FTE) 

Part-Time/Term time only + 3 weeks  (21 hrs pw 9 am-4.00 pm) (weeks pa 42) 

PhoenixPlace is a specialist independent school for girls with complex social, emotional and attachment difficulties. We are looking for a highly motivated and experienced Finance Officer/Administrator to join our team.

Together we are creating a happy and exciting school, with a rich curriculum that provides a wealth of opportunities to inspire our students in their learning and personal development. Our school is a positive and energetic environment in which everyone is encouraged to do their best and achieve their full potential, a place where everybody is valued and respected. 

The work we do is both varied and transformative, and we form a cornerstone of a triangulated approach that places the child at the centre of education, care, and therapeutic intervention.

Main Purpose

• To provide and support the School Business Manager (SBM) with all aspects of the Purchase Ledger and Sales Ledger duties, including Credit Control. 
• To support administrative duties relating to finance. 
• To cover the administrative team as directed.

THE RIGHT CANDIDATE WILL HAVE:

• To carry out (when required) financial administration in accordance with appropriate LA and school financial regulations and policies. 
• Post all supplier invoices to the ledger on our SAGE Line 50 Accounting software. 
• Raising and entering school fee invoices on the accounting system, posting receipts, and undertaking the necessary credit control function
• Liaising with admin to ensure all service level agreements are in place for each student
• Ensure all expenditure has the appropriate authorisation, including coordinating internal staff to ensure paperwork is presented for signing to the Head Teacher or in accordance with the scheme of delegation.
• Process invoices in line with credit terms.
• Ensure paperwork is matched to each invoice and coded to the correct nominal ledger code and supplier account on SAGE Line 50. 
• Keep a tracking spreadsheet of all invoices sent out for authorisation and ensure they are returned and posted to SAGE within a week turnaround period, to then be passed to the SBM for payment. 
• Maintain an accurate filing system for invoices on a timely basis. 
• Timely identification and resolution of queries involving liaison by phone or written communication with internal staff and external suppliers. 
• Create new supplier accounts on SAGE ensuring all relevant information is entered on the supplier record including the bank details for payment 
• Carry out checks of all invoices posted to SAGE, to ensure they are posted accurately 
• Assist with supplier and customer account reconciliations
• To assist with preparation for the year-end accounts and to liaise with the Auditors when required 
• Review current processes and suggest improvements to increase efficiencies and improve working practices.
• Any other duties as allocated by the SBM.
• Any other duties relating to finance as directed by the SBM

WHAT WE OFFER:

• The opportunity of working within a supportive, friendly environment in this well run and respected school. 
• Good opportunities for personal and career development.
• Pension Scheme. 
• Free access to employee assistance programme. 
• Benenden HealthCare  
• 3 days of Personal Time (PTi) per year to help with work-life balance  (pro-rata for part time staff)
• Termly well-being staff activities

We have a skilled, hardworking and dedicated staff team willing to offer support and expertise to develop your own practice, as well as excited to learn from you. This school is located in the heart of Camberwell with excellent transport links and is close to an underground station in zone 2. (Oval - Northern Line) and train station (Denmark Hill).

If you are interested in this opportunity please download and complete the application form (providing references) and return as soon as possible.

Safeguarding Statement

PhoenixPlace is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. all posts are subject to a Safer Recruitment process, including the disclosure of criminal records and vetting checks. Professional references will be sought prior to commencement of this post.